Domestic Hire Terms & Conditions
THE CONSTRUCTION PLANTHIRE ASSOCIATION (CPA) HIRE
CONTRACT TERMS AND CONDITIONS FOR CONSUMERS 2011 FOR PLANT
AND EQUIPMENT SUPPLIED WITHOUT AN OPERATOR
IMPORTANT NOTE TO OWNERS AND HIRERS OF PLANT AND EQUIPMENT:
These CPA Hire Contract Terms for Consumers are intended to apply to the hiring of plant and
equipment supplied without an operator to individual consumers not acting in the course of any business.
All these terms have been drawn up by the CPA and are recommended to CPA members and consumers as a comprehensive, fair and properly integrated set of hire terms appropriate to this type of equipment.
Both the Owner and Hirer must ensure that they are fully covered by insurance against the risks involved in the hire of the Plant and Equipment under these Terms and Conditions.
IMPORTANT SAFETY WARNING
Before using any Plant and Equipment provided by us, we would draw your attention to the following points:
A. You must ensure that all users of the Plant and Equipment, in particular electrical equipment, have been instructed in its safe use and operation and that such use is in accordance with any relevant operating and safety instructions supplied with the Plant and Equipment.
B. You must ensure that all electrical equipment is connected to the correct supply via suitable plugs or sockets. Where a temporary change in electrical plugs or sockets is required, this must be carried out by a qualified electrician who must also reinstate the Plant and Equipment to its original condition. You must ensure that all electrical equipment is correctly earthed and insulated.
C. You must ensure that all liquid fuels and compressed gases supplied for use with the Plant and Equipment are transported, stored and used in a safe manner in accordance with any safety instructions supplied, or as instructed by us.
D. WE WILL PROVIDE YOU WITH SAFETY AND OPERATING INSTRUCTIONS FOR SAFE USE OF THE PLANT AND EQUIPMENT. YOU MUST ONLY OPERATE THE PLANT AND EQUIPMENT IN ACCORDANCE WITH THE OPERATING AND SAFETY INSTRUCTIONS SUPPLIED WITH IT OR ANY OTHER SAFETY INSTRUCTION GIVEN TO YOU BY US. IF YOU DO NOT UNDERSTAND ANY PART OF THE RELEVANT OPERATING AND SAFETY INSTRUCTIONS YOU MUST SEEK ASSISTANCE FROM A SUITABLY QUALIFIED PERSON OR US BEFORE USING THE PLANT AND EQUIPMENT. WE WILL NOT ACCEPT ANY RESPONSIBILITY FOR ANY DAMAGE AND/ OR INJURY CAUSED BY YOUR FAILURE TO COMPLY WITH OPERATING AND SAFETY INSTRUCTIONS SUPPLIED TO YOU. IT IS YOUR RESPONSIBILITY TO ENSURE THAT YOU ARE FULLY COVERED BY INSURANCE FOR ANY RISKS INVOLVED IN THE USE OF THE PLANT AND EQUIPMENT, SUCH AS PERSONAL INJURY OR DEATH TO USERS OF THE PLANT AND EQUIPMENT OR OTHER PERSONS.
E. THIS SAFETY WARNING IS NOT IN ANY WAY INTENDED TO EXCLUDE OR LIMIT OUR LIABILITY FOR DEATH OR PERSONAL INJURY CAUSED BY OUR NEGLIGENCE, BREACH OF CONTRACT OR OTHER DEFAULT.
In this Hire Agreement (the “Agreement”),
1.1 “Hire Charges” means the charges including the hire charges, delivery fee, Waiver Fee and other fees (as applicable) charged to you by us in respect of the hire of the Plant and Equipment.
1.2 “Outstanding Balance” means all amounts payable under this Agreement less the amount paid.
1.3 “Plant and Equipment” means the plant and equipment hired to you by us including any substitutions, replacements and additions made in accordance with the terms of this Agreement
and any manuals, accessories or other item supplied with the Plant and Equipment.
1.4 “Site” means the location where you intend to use the Plant and Equipment.
1.5 “you”, “your” means the hirer (or hirers) of the Plant and Equipment.
1.6 “Waiver Fee” means the fee to be paid by you in accordance with clause 5.2 , if applicable.
1.7 “we”, “us”, “our” means the owner of the Plant and Equipment, its successors, its employees
and agents, and any business or other person to whom the owner transfers (by absolute
assignment, by way of novation or by way of security) any or all of its rights or its rights and
responsibilities (whether legal or equitable) under the Agreement.
2. MAXIMUM PERIOD OF HIRE
The term of this Agreement will not exceed three calendar months.
3. NONBUSINESS HIRE
The Plant and Equipment is hired to you on the basis that it is used only for private or noncommercial use. You must not use the Plant and Equipment for commercial purposes.
4.1 If either you or we are in breach of any term of this Agreement, neither of us will be responsible
for any losses that the other suffers as a result of such breach except losses which are a
foreseeable consequence of the breach.
4.2 You have agreed to hire the Plant and Equipment for domestic and noncommercial
purposes only. In the circumstances, if we are in breach of this Agreement we will not be liable to you for any claim relating to business expenses or losses, including but not limited to claims for loss of
4.3 We will not accept any responsibility for any damage and/or injury caused by your failure to
comply with operating and safety instructions supplied to you. It is your responsibility to ensure
that you are fully covered by insurance for any risks involved in the use of the Plant and
Equipment, such as personal injury or death to users of the Plant and Equipment or other
persons. This clause does not exclude or limit our liability for death or personal injury caused
by our negligence, breach of contract or other default.
4.4 If a third party makes a claim against us in relation to any loss or damage caused by the Plant
and Equipment as a result of your breach of any term of this Agreement, you will indemnify us in
full for all costs and/or losses suffered by us as result thereof including but not limited to payment of compensation (including interest where applicable) to the third party, our reasonable legal and other fees incurred as a result of any legal action resulting from the claim. You will not be responsible for such a claim to the extent that the loss or damage results from our negligence or breach of contract.
4.5 Subject to clause 4.7, our liability is limited as follows:
Our liability for loss, destruction or damage to goods or property is limited to a total of £1 million
whether due to our breach of contract, negligence or otherwise.
4.6 If you think that there is a possibility that goods or property could be damaged which have a
value of more than the limit set out in clause 4.5, then you must notify us in writing before the
Plant and Equipment is delivered to the Site. On receipt of such notification, we may choose to
make additional coverage available and this will involve an increase in the Hire Charges.
You will not be able to claim more than the amount set out in clause 4.5 if:
4.6.1 you do not notify us that the damage could exceed the above limit;
4.6.2 we choose not to have additional coverage made available;
4.6.3 you do not agree to meet the extra charge for additional coverage; or
4.6.4 the additional coverage fails for some reason that is not our fault.
This will be so, even where we are at fault, except where your claim is for death or personal
injury, as mentioned in paragraph 4.7 below.
4.7 The limit set out in paragraph 4.5 does not apply to claims for death or personal injury caused
by our negligence. There is no limit on the amount of our liability for such claims.
5. LOSS, THEFT OF, OR DAMAGE TO THE PLANT AND EQUIPMENT
5.1 Subject to clause 5.3 below, if the Plant and Equipment is lost, damaged, destroyed or stolen
whilst in your care, you will be liable for the full cost of repairing or replacing the Plant and
5.2 We may take out insurance to cover the risk to our Plant and Equipment. If we do so and you
pay the Waiver Fee, we will not pursue you for the costs of repairing or replacing the Plant and
Equipment, but only to the extent that such costs are reimbursed to us by our insurers. You will
still be liable to us, however, to the extent that the insurers do not reimburse us for the loss or
damage. You must take reasonable care of the Plant and Equipment whilst it is in your custody,
even if the Waiver Fee has been paid.
5.3 You will not be liable to pay us for any damage caused to the Plant and Equipment arising from
any defect in the Plant and Equipment which was not apparent when it was hired to you. You
will not be liable for any loss or theft of the Plant and Equipment resulting from a fault in the
Plant and Equipment’s security system which occurred before you took delivery of the Plant and
Equipment. You must notify us immediately if there is a fault with the Plant and Equipment’s
security system, including but not limited to faulty locks or other security devices.
5.4 Where the Plant and Equipment or any part of it is lost, stolen, damaged or destroyed you must
notify us immediately in order that we can notify our insurers. If the insurers refuse to pay us
because of a delay in notification by you, you will be liable to us for what would have been
recovered from the insurers if you had complied with this clause. You must provide our insurers
and us with all reasonable assistance when so requested.
5.5 You must notify the police immediately if the Plant and Equipment, or any part of it, is stolen or
has been criminally damaged.
6. DAMAGE TO SITE AND/OR ACCESS DURING DELIVERY AND COLLECTION
6.1 You acknowledge that the Plant and Equipment you have chosen to hire may cause superficial
damage to the ground, particularly in wet weather (for example, ruts may be created or paving
stones may be cracked). You further acknowledge that the Plant and Equipment may also
cause damage to underground services such as drains and sewers. If you have chosen to have
the Plant and Equipment delivered to you, our delivery driver will do his best to limit any such
damage, but we cannot be held responsible for any damage of this sort. You are responsible for
making good any damage caused to your property or adjoining land in obtaining access.
6.2 If you are particularly concerned to avoid superficial damage to the ground you must let us know
as soon as possible. We may be able to provide extra protection, although there will be an
additional cost in doing so, which we will pass on to you.
7. DELIVERY IN GOOD ORDER
7.1 We will ensure that the Plant and Equipment hired to you is in good working order and fit for the
purpose for which the Plant and Equipment of that kind is normally used.
7.2 You must check the Plant and Equipment when it is provided to you and immediately notify us
of any obvious faults or defects.
8.1 You warrant that you will use the Plant and Equipment in accordance with the safety warning at
the beginning of this Agreement.
8.2 You must read any relevant operating and safety instructions supplied with the Plant and
Equipment and you must only use (or permit the use of) the Plant and Equipment in accordance
with the operating and safety instructions supplied with it or any other safety instruction given to
you by us. If you do not understand any part of the relevant operating and safety instructions
you must seek assistance from a suitably qualified person or us before using the Plant and
8.3 You must also take your own sensible safety precautions (for example, you must take all
reasonable measures to prevent children from playing on or near the Plant and Equipment at all
8.4 You must ensure that the Site itself is safe.
9. TRANSPORTATION, LOADING AND UNLOADING
9.1 If you would like us to deliver and collect the Plant and Equipment, we will provide this service
at a reasonable cost, which we will confirm to you prior to the hire.
9.2 Unless we have agreed to deliver and collect the Plant and Equipment, you are responsible for
collecting it from our premises, and for delivering it back to our premises.
9.3 Where you transport the Plant and Equipment yourself, you are responsible for loading at the
time of collection from our premises and for unloading at the time of delivering it back to our
9.4 If one of our employees helps you in the loading or unloading of the Plant and Equipment you
must tell him what you want him to do and how you want him to help. If the Plant and
Equipment is damaged, or causes damage, whilst being loaded or unloaded, you will be
responsible for the damage unless the damage is caused by our employee’s negligence.
10. UNAUTHORISED CHANGE OF SITE
The Plant and Equipment must only be used at the Site. If you want to use the Plant and
Equipment at any other place you must first get from us written confirmation that we allow you
to do so.
11. UNAUTHORISED REHIRING OF EQUIPMENT
You must not rehire,
sublet, or lend any of the Plant and Equipment to any third party or otherwise part with possession of the Plant and Equipment.
12. CONDITION OF EQUIPMENT
12.1 You must check the state and condition of the Plant and Equipment at reasonable intervals
during the period of hire to ensure that it remains safe, serviceable and clean. We will not check
the Plant and Equipment during the period of hire unless you bring it back to us and ask us to do so.
12.2 You must not use (or permit the use of) the Plant and Equipment for any purpose beyond its
capacity or in a manner likely to result in excessive wear.
12.3 Other than arranging for the changing of plugs and sockets (if necessary) to be carried out by a
qualified electrician you must not make any alterations or modifications to the Plant and
13. FITTING OF ACCESSORIES
13.1 If the Plant and Equipment requires the fitting or refitting
of any accessories (such as drills,
wheels, discs, and blades etc), it is your responsibility to ensure that any such accessory is
correctly fitted or refitted
in accordance with any relevant operating and safety instructions that
you are given.
13.2 If any injury or damage to persons or property or to the Plant and Equipment arises because
you have incorrectly fitted or refitted
any accessory, you will be responsible for that injury or
damage (unless we have been negligent in any way). The only exception to this is where the
injury/damage occurs as a result of a fault or defect in the Plant and Equipment, which you were
not aware of.
14. ACCESS BY US FOR SERVICING AND INSPECTION AND RECOVERY OF EQUIPMENT
You undertake that you will allow us to have access to your premises at any reasonable time to
enable us to inspect, test, adjust, repair, or replace the Plant and Equipment as necessary while
it is in your possession or to recover the Plant and Equipment if you fail to return the Plant and
Equipment to us on termination of this Agreement.
15. FAULTS, DEFECTS OR BREAKDOWN OF PLANT AND EQUIPMENT
15.1 You must immediately notify us if the Plant and Equipment breaks down or suffers a fault or
defect such that it is inoperable or unsafe to use.
15.2 The Plant and Equipment must be returned to us as soon as possible and in any event within
the time agreed with us when you notify us of the problem. On return of the Plant and
Equipment we will use our best endeavours to repair it or exchange it.
15.3 We will not charge you for the hire of the Plant and Equipment during the period that it is broken
down. It is therefore important that you notify us as soon as the breakdown occurs.
15.4 In the case of wheeled Plant and Equipment, you will be responsible for repairing any punctures
that occur and/or replacing any tyre damaged (fair wear and tear excepted) while the Plant and
Equipment is in your possession. No refund of Hire Charges will be made by us in respect of
stoppages caused by punctures or tyre damage occurring during the period of hire.
15.5 Except for the repair of punctures, you must not repair or attempt to repair the Plant and
Equipment unless authorised to do so by us.
15.6 Where the Plant and Equipment has broken down or is faulty or defective and is not readily
repairable, we will substitute it with plant and equipment of a similar type. If no suitable
substitute is available immediately, we will suggest alternative dates when you can hire the
substitute plant and equipment. If the suggested replacement or the suggested alternative dates
are not satisfactory to you, you can terminate the hire and claim for a refund for the period
during which you could not make use of the Plant and Equipment.
16. NOTIFICATION OF ACCIDENTS
You must notify us immediately if there is any accident involving the Plant and Equipment which
results in damage to the Plant and Equipment or to other property or injury to or the death of
17. TERMINATION OF HIRE
17.1 You can bring this Agreement to an end at any time by returning the Plant and Equipment to us
in accordance with clause 18 below and paying the Outstanding Balance.
17.2 If you breach any term of this Agreement, we may terminate this Agreement and require the
immediate return of the Plant and Equipment to us. You undertake to return the Plant and
Equipment to us upon termination of this Agreement. We will not ask you to return the Plant and
Equipment before the end of the minimum or fixed period unless you are in default.
17.3 At the end of the minimum or fixed period agreed between the parties you must return the Plant
and Equipment to us in accordance with clause 18 below. If you wish to extend the period of
hire, you must contact us before the minimum or fixed period expires. We may agree an
extension, up to a maximum of three months including the original minimum or fixed period of
18. RETURN OF PLANT AND EQUIPMENT
18.1 You must return the Plant and Equipment to us in the same condition as when we supplied it to
you although you will not be responsible for reasonable wear and tear which may occur during
the period of hire.
18.2 You must clean the Plant and Equipment before you return it to us. If you have not made a
reasonable attempt to clean it, you will be responsible for our reasonable costs for cleaning and
restoration of the Plant and Equipment to enable it to be hired to someone else in a fit and
19.1 The Plant and Equipment can be hired by the day, for the weekend, by the working week, by
the week or by the month. If you do not return the Plant and Equipment to us by the times set
out below then we will be entitled to charge you for an additional day’s (or days’) hire.
The latest times, by which the Plant and Equipment must be returned, unless we are collecting
it, are as follows:
Plant and Equipment hired for a day Must be returned within 24 hours
Plant and Equipment hired for a weekend Must be returned by 8.30 am on Monday
Plant and Equipment hired for a working week (Monday – Friday)
Must be returned by 3.30pm on Friday
Plant and Equipment hired for a week Must be returned by 3.30 pm on the
seventh consecutive day (so if you hire it on Wednesday it must be returned by
3.30 pm Tuesday)
Plant and Equipment hired for a month Must be returned by 3.30 pm on the last
day of the calendar month (so if you hire it on the 15th of the month you must return
it by 3.30 pm on 14th of the next month).
19.2 You must pay Hire Charges for each day that you hire the Plant and Equipment, including
Saturdays, Sundays and Public Holidays. If you agreed to take the Plant and Equipment for a
minimum or a fixed period, you must pay the Hire Charges applicable for the whole of the
minimum or the fixed period.
19.3 Hire Charges are due at the beginning and/or at the end of the hire. We will let you know when
you must pay the Hire Charges at the time you hire the Plant and Equipment.
19.4 You must pay the Hire Charges in full and on the due dates, and time is of the essence for
19.5 If any payment due under this Agreement is not paid in full and on the due date, interest will be
charged from the due date to the date of payment at the base rate of the Bank of England plus
8% per annum.
19.6 Dispute Resolution – In the event of an unpaid account or disputed account, we will instruct our appointed debt recovery agents/solicitors to proceed with the necessary course of action to retrieve any monies due to our Company without prior consent from the customer. Only information held that is relevant to the matter in hand will be passed to our appointed third party agents.
20. CONSUMABLE ITEMS
20.1 We will supply fuel, oils and greases to you if you ask us to do so. We will make a charge for
any fuel, oils and greases, which we supply. You may buy your own fuel, oils and greases but
you must use the grade and type we specify.
20.2 You are responsible for the cost of resharpening
drills, cutting edges and other tools.
20.3 If we supply you with any consumable items or ear and eye protectors for use with the Plant and
Equipment, these are sold to you and you must pay for them. At our discretion, we may refund
the price of any such items that are returned to us in a suitable condition for taking back into
21. OUR NAMEPLATES
You must not remove, deface or cover up any nameplate or identification mark or number on
the Plant and Equipment, nor put any mark on the Plant and Equipment, which might indicate or
suggest that the Plant and Equipment belongs to you.
We may ask you to pay a reasonable deposit based on the value of the Plant and Equipment
you hire. We will keep the deposit until the Plant and Equipment is returned to us. The deposit
will be returned to you if the Plant and Equipment is returned in the same condition as it was
when hired to you (fair wear and tear excepted). However, when we repay the deposit we will
be allowed to deduct from it any monies you may owe us.
23.1 If any provision of this Agreement is held to be unlawful, void or unenforceable then that
provision will be deemed severable and will not affect the validity and enforceability of the
remaining provisions, to the extent permitted by law.
23.2 Notices from you to us should be sent to us at our principal office address. Notices from us to
you will be sent to the address provided to us by you or to any other address which you have
notified to us in writing. You will notify us immediately in writing of any change to your address.
23.3 This Agreement incorporates all of the terms agreed between you and us. It cannot be varied
except by a document signed by you and us on or after the date of this Agreement.
23.4 A party who is not a party to this Agreement shall have no right to enforce any term of this
Agreement under the Contracts (Rights of Third) Parties Act 1999.
23.5 If any amount is payable to you by us under this Agreement, we may withhold from those
monies an amount equal to the total monies you owe us under this Agreement.
23.6 If the Site is situated within the United Kingdom, then the court whose jurisdiction covers
the Site will have exclusive jurisdiction and interpretation of the law for this Contract. If the
original Site is not situated within the United Kingdom, then the relevant jurisdiction and
interpretation of the law of the Contract will be governed by the country where our head office is
BUSINESS HIRE TERMS & CONDITIONS
MODEL CONDITIONS FOR THE HIRING OF PLANT
(With effect from July 2011)
These conditions are not to be used for consumer contracts.
A consumer contract is a contract entered into with a person acting in their own capacity and not for or on behalf of any business or trade entity.
(a) The “Contract” is the Contract between the Owner and the Hirer for the hire of
Plant, which incorporates the Offer and is governed by these conditions.
(b) The “Hire Period” shall commence from the time when the Plant leaves the
Owner’s depot or place where last employed and shall continue until the Plant is
received back at the Owner’s named depot or other agreed location. For the
avoidance of doubt the Hire Period includes the time Plant is left on site during a
(c) The “Hirer” is the Company, firm, person, Corporation or public authority
taking the Owner’s Plant on hire and includes their successors or personal
(d) “Holiday Period” covers any cessation of work over Easter, Christmas and the
New Year; as well as any other Bank or Public holidays.
(e) “Offer” is the Owner’s offer to hire the Plant to the Hirer which will include
details of the Plant to be hired, the Hire Period, relevant hire rates and charges
and any supplementary conditions to be incorporated into the Contract.
(f) The “Owner” is the Company, firm or person letting the Plant on hire and
includes their successors, assignees or personal representatives.
(g) “Plant” covers all classes of Plant, or replacement Plant, machinery, vehicles,
equipment, accessories, and any ancillary items, vehicles or equipment
therefor, which the Owner agrees to hire to the Hirer, or anything which is
supplied by the Owner to effect the hire, and anything supplied by the Owner for
the safe operation and routine inspection and maintenance of the Plant.
(h) A “Working Day” shall be from 8.00 am to 4.30 pm, Monday to Thursday, and
8.00 am to 3.30 pm, on Friday allowing a half-hour lunch break each day, unless
otherwise specified in the Contract.
(i) A “Working Week” covers the period from 8.00 am on Monday to 3.30 pm on
Friday, unless otherwise specified in the Contract.
2. EXTENT OF CONTRACT
No terms, conditions or warranties other than as specifically set forth in the Offer shall be deemed to be incorporated or to form part of the Contract or shall otherwise govern the relationship between the Owner and the Hirer in relation to the hire of any particular Plant pursuant to the Offer. This excludes all other terms or conditions which the Hirer may seek to apply under any order or acknowledgement or acceptance or similar document and supersedes all prior negotiations, representations or agreements, whether written or oral unless and to the extent that they are expressly accepted in writing and signed by the Owner. The Owner and the Hirer do not intend that any of the terms of the Contract will be enforceable by virtue of the Contracts (Rights of Third Parties) Act 1999 by any person not a party to the Contract, except that a person who is a successor to or an assignee of the rights of the Owner is deemed to become a party to the Contract after the date of succession or assignment (as the case may be).
3. ACCEPTANCE OF PLANT
Acceptance of the Plant on site implies acceptance of all terms and conditions herein unless otherwise previously agreed in writing.
4. UNLOADING AND LOADING
The Hirer shall be responsible for the unobstructed access and egress and, unless otherwise agreed in writing, for unloading and loading of the Plant at the site; and any personnel supplied by the Owner for such unloading and / or loading shall be deemed to be under the direction and control of the Hirer. Such personnel shall for all purposes in connection with their employment in the unloading and / or loading of the Plant be regarded as the servants or agents of the Hirer (but without prejudice to any of the provisions of clause 13) who shall be solely responsible for all claims arising in connection with unloading and / or loading of the Plant by, or with the assistance of, such personnel.
5. DELIVERY IN GOOD ORDER AND MAINTENANCE:
(a) Unless notification in writing to the contrary is received by the Owner from the
Hirer in the case of Plant supplied with an operator within four working days, and
in the case of Plant supplied without an operator within three working days, of the
Plant being delivered to the site, the Plant shall be deemed to be in good
order, save for either an inherent fault or a fault not ascertainable by reasonable examination, in accordance with terms of the Contract and to the Hirer’s satisfaction, provided that where the Plant requires to be erected on site, the periods stated above shall be calculated from the date of completed erection of Plant. The Hirer shall be responsible for the safe keeping of the Plant, its use in a workmanlike manner within the manufacturer’s rated capacity and in accordance with the manufacturer’s and / or the Owner’s recommendations, and its return on the completion of the Hire Period in equal good order (fair wear and tear excepted).
(b) The Hirer shall at all times when hiring Plant without the Owner’s operator or
driver take all reasonable steps to keep himself acquainted with the state and condition of the Plant. If such Plant is continued at work or in use in an unsafe and unsatisfactory state or environment, the Hirer shall be solely responsible for any damage, loss, cost, expense or accidents whether directly or indirectly arising therefrom.
(c) Any inspection report required under the relevant legislation, or a copy thereof,
shall be supplied by the Owner, if requested by the Hirer, and returned on
completion of the Hire Period.
6. SERVICING AND INSPECTION
The Hirer shall at all reasonable times allow the Owner, his agents or his insurers to have access to the Plant to inspect, test, adjust, repair or replace the same. So far as reasonably practicable the Hirer shall allow such access during the Working Day.
7. GROUND AND SITE CONDITIONS
(a) The Hirer is deemed to have knowledge of the site or the property or land
where the Plant is to be delivered and the Hirer warrants that the condition of the site or place of delivery of the Plant is suitable for the use of such Plant.
(b) If, in the opinion of the Hirer, the ground (including any private access road or
track) is soft or unsuitable for the Plant to work on, travel over, be transported over, be erected or dismantled on without timbers or equivalent support, the Hirer shall supply and lay suitable timbers or equivalent support in a suitable position for the Plant to travel over, work on, be transported over, be erected or dismantled on, including for the purpose of delivery and collection.
(c) Any timber or other material supplied by the Owner is provided solely to assist
the Hirer under their duties within clause 7(b) and expressly not to relieve him
of his legal, regulatory or contractual obligations to ensure adequate stability
of the Plant.
(d) The Hirer is responsible for the protection of, and liable for any damage to, any
underground, surface or above ground services and utilities including, but not limited to cables, ducts, water pipes and gas lines, and any pavements, bridges, tunnels and roadways on or adjacent to the site and the Hirer shall liaise as necessary and comply with all requirements of the relevant statutory authority or similar body.
8. HANDLING OF PLANT
a) When a driver or operator or any person is supplied by the Owner with the
Plant, the Owner shall supply a person competent in operating the Plant or for such purpose for which the person is supplied and such person shall be under the direction and control of the Hirer. Such drivers or operators or persons shall for all purposes in connection with their employment in the working of the Plant be regarded as the servants or agents of the Hirer (but without prejudice to any of the provisions of clause 13) and the Hirer shall be solely responsible for all claims arising in connection with the operation of the Plant by the said drivers / operators / persons.
(b) The Hirer shall not allow any other person to operate such Plant without the
Owner’s prior written consent.
(c) Such drivers or operators or persons shall not operate any other plant or
machinery or undertake work other than that for which they are supplied by the
Owner unless previously agreed in writing between the Owner and the Hirer.
9. BREAKDOWN, REPAIRS AND ADJUSTMENT
(a) Any breakdown or the unsatisfactory working of or damage to any part of the
Plant must be notified immediately to the Owner, and confirmed in writing. Any claim for breakdown time will only be considered from the time and date at which written notification is received and acknowledged by the Owner.
(b) Full allowance for the hire charges set out in the Offer will be made to the Hirer
for any stoppage due to breakdown of the Plant caused by the development of either an inherent fault or a fault not ascertainable by reasonable examination or fair wear and tear and for all stoppages for normal running repairs in accordance with the terms of the Contract.
(c) The Hirer shall not (except for the changing of any tyre and repair of punctures),
repair, modify or alter the Plant without the prior written permission of the Owner. The changing of any tyre and repair of punctures are however the responsibility of the Hirer who should arrange for them to be changed / repaired. The Hirer is responsible for all costs incurred in the changing or replacement of any tyre (which must be of an equivalent specification) as approved by the Owner and for the repair of any puncture.
(d) The Hirer shall be responsible for all expense involved arising from any
breakdown, unsatisfactory working of or damage to any part of the Plant due to the Hirer’s negligence, misdirection or misuse of the Plant, whether by the Hirer or his servants, and for the payment of hire at the idle time rate as defined in clause 25, during the period the Plant is necessarily idle due to such breakdown, unsatisfactory working or damage. The Hirer is responsible for the cost of spares and / or repairs due to theft, loss or vandalism of the Plant. The Owner will be responsible for the cost of repairs, inclusive of the cost of spares, to the Plant involved in breakdown from all other causes.
10. OTHER STOPPAGES
No claims will be admitted (other than those allowed for under “Breakdown” (clause 9) or for “Idle Time” (clause 25), as herein provided), for stoppages through causes outside the Owner’s control, including but not limited to bad weather and / or ground conditions nor shall the Owner be responsible for the cost or expense of recovering any Plant from soft or unsuitable ground, or a hazardous environment. For the avoidance of doubt, the Hirer shall be responsible for the cost and expense of recovering any Plant from soft or unsuitable ground or a hazardous environment.
11. LOSS OF OTHER PLANT DUE TO BREAKDOWN
Each item of Plant specified in the Contract is hired as a separate unit and the breakdown or stoppage of one or more units or vehicles (whether the property of the Owner or otherwise) through any cause whatsoever, shall not entitle the Hirer to compensation or allowance for the loss of working time by any other unit or units of Plant working in conjunction therewith, provided that where two or more items of Plant are expressly hired together as a unit, such items shall be deemed to be one unit for the purpose of breakdown.
12. LIMITATION OF LIABILITY
Except for liability on the part of the Owner which is expressly provided for in the Contract (including these clauses):
(a) the Owner shall have no liability or responsibility for any loss, or damage of
nature due to or arising through any cause beyond his reasonable control;
(b) the Owner shall have no liability or responsibility, whether by way of indemnity
or by reason of any breach of the Contract, breach of statutory duty or misrepresentation or by reason of the commission of any tort (including but not limited to negligence) in connection with the hire, for any of the Hirer’s loss of profit, loss of use of the Plant or any other asset or facility, loss of production or productivity, loss of contracts with any third party, liabilities of whatever nature to any third party, and / or any other financial or economic loss or indirect or consequential loss or damage of whatever nature; and
(c) whenever the Contract (including these clauses) provides that any allowance is
to be made against hire charges, such allowance shall be the Hirer’s sole and exclusive remedy in respect of the circumstances giving rise to the allowance, and such remedy shall be limited to the amount of hire charges which would otherwise be or become due if the allowance in question had not been made.
(d) For the avoidance of doubt, nothing in these conditions limits or seeks
to exclude the Owner’s liability for claims of death or personal injury caused by the Owner’s negligence, fraud or for any other liability for which it is not permitted to seek to limit or exclude by operation of law.
13. HIRER’S RESPONSIBILITY FOR LOSS AND DAMAGE
(a) For the avoidance of doubt it is hereby declared and agreed that nothing in this
clause affects the operation of clauses 4, 5, 8 and 9 of these conditions.
(b) For the duration of the Hire Period (which for the avoidance of doubt includes
the time Plant is left on site during a Holiday Period) the Hirer shall, subject
to the provisions referred to in sub paragraph (a) make good to the Owner all
loss of or damage to the Plant from whatever cause the same may arise, fair wear
and tear excepted, and except as provided in clause 9 herein, and shall also fully
and completely indemnify the Owner and any personnel supplied by the Owner
in respect of all claims by any person whatsoever for injury to person
or property caused by or in connection with or arising out of the storage,
transit, transport, unloading, loading or use of the Plant during the continuance
of the Hire Period, and in connection therewith, whether arising under statute
or common law. In the event of loss of or damage to the Plant, hire charges
shall be continued at idle time rates as defined in clause 25 until the settlement has
been agreed. Payment of the settlement must be made within 21 calendar days of the
date of the agreement or idle time charges can be reinstated from the date
of that agreement. Should idle time charges be re-instated, the agreed settlement
figure remains payable in full.
(c) Notwithstanding the above the Hirer shall not be responsible for damage, loss
(i) prior to delivery of any Plant to the site (or, where the site is not immediately
adjacent to a highway maintainable at the public expense, prior to its leaving such highway) where the Plant is in transit by transport of the Owner or as otherwise arranged by the Owner,
(ii) during the erection and / or dismantling of any Plant where such Plant
requires to be completely erected / dismantled on site, provided always that such erection / dismantling is under the exclusive control of the Owner or his agent,
(iii) after the Plant has been removed from the site and is in transit on a highway
maintainable at the public expense (or where the site is not immediately adjacent to a highway maintainable at the public expense after it has joined such highway) to the Owner by transport of the Owner or as otherwise arranged by the Owner,
(iv) where the Plant is travelling to or from a site on a highway maintainable at
the public expense (or, where the site is not immediately adjacent to a highway maintainable at the public expense, prior to its leaving or after its joining such highway) under its own power with a driver supplied by the Owner.
14. NOTICE OF ACCIDENTS
If the Plant is involved in any accident resulting in injury to persons or damage to property, immediate notification must be given by the Hirer to the Owner by telephone and confirmed in writing to the Owner no later than 24 hours after such telephone notification. In relation to any claim in respect of which the Hirer is not bound to fully indemnify the Owner, no admission of liability, offer, promise of payment or indemnity shall be made by the Hirer without the Owner’s prior written permission.
15. RE-HIRING ETC.
Neither the Plant nor any part thereof shall be re-hired, sub-let, or lent to any third party without the prior written permission of the Owner.
16. CHANGE OF SITE
The Plant shall not be moved from the site to which it was delivered or consigned without the prior written permission of the Owner.
17. RETURN OF PLANT FOR REPAIRS
If during the Hire Period the Owner decides that urgent repairs to the Plant are necessary then he may arrange for such repairs to be carried out on site or at any location of his nomination. In the event that urgent repairs to the Plant are necessary the Owner shall be obliged to replace the Plant with similar Plant if available, the Owner (but without prejudice to any of the provisions of clauses 9 and / or 13) paying all transport charges involved. In the event of the Owner being unable to replace the Plant he shall be entitled to terminate the Contract forthwith (but without prejudice to any of the provisions of clauses 9 and / or 13) by giving written notice to the Hirer. If such termination occurs:
(a) within three months from the commencement of the Hire Period, the Owner
(but without prejudice to any of the provisions of clauses 9 and / or 13) shall pay all transport charges involved, or,
(b) more than three months from the commencement of the Hire Period, the
Owner (but without prejudice to any of the provisions of clauses 9 and / or 13) shall be liable only for the cost of reloading and return transport.
18. BASIS OF CHARGING
(a) The Hirer shall render to the Owner for each Working Week an accurate
statement of the number of hours the Plant has worked each day. When any personnel, operator or driver is supplied by the Owner, the Hirer shall sign their time record sheets. The signature of the Hirer’s representative shall bind the Hirer to accept the hours shown on the time records sheets.
(b) Full allowance will be made for breakdown periods resulting from mechanical
or electrical faults or absence of driver or operator supplied by the Owner except where breakdown is due to acts or omissions of third parties and / or the Hirer’s misuse, misdirection or negligence, subject however to the provisions of clause 8 of these conditions.
(c) Breakdown time in respect of such periods shall be allowed for not more than
the Working Day less the actual hours worked.
(d) Plant shall be hired out either:
for a stated minimum number of hours per Working Day or per Working
(ii) without any qualification as to minimum hours. Odd days at the beginning
and at the end of the Hire Period shall be charged pro rata.
(e) Stoppages due to changing of tyres and repairs to punctures will be chargeable
as working time up to a maximum of 2 hours for any one stoppage and any excess will be charged for at the appropriate idle time rates.
(f) In the case of Plant which is required to be dismantled for the purpose of
transportation, if the Owner agrees to a modification of the hire charge for the period required for assembling on site and dismantling upon completion of the Hire Period, such modification of the hire charge and the Hire Period for which it shall apply shall be stated in the Offer / Contract.
19. PLANT HIRED ON A DAILY BASIS WITHOUT QUALIFICATION AS TO HOURS
The full daily rate will be charged on a daily basis irrespective of the hours worked except in the case of breakdown for which the Owner is responsible, when the actual hours worked will be charged pro rata of the average Working Day. No hire charge shall be made for Saturday and / or Sunday unless the Plant is actually worked.
20. PLANT HIRED BY THE WEEK OR MONTH WITHOUT QUALIFICATION AS TO HOURS
The weekly or monthly rate shall be charged irrespective of the number of hours worked, except in the case of breakdown for which the Owner is responsible when an allowance pro rata of the agreed weekly rate or pro rata of the agreed monthly rate will be made for each full Working Day broken down calculated to the nearest half Working Day.
21. PLANT HIRED BY THE WEEK OR THE HOUR FOR A MINIMUM OF 39 HOURS PER WEEK
The full hire for the minimum period in the Contract will be charged and an additional pro rata charge will be made for hours worked in excess of such minimum period. Allowance will be made for breakdowns up to 8 hours except on Fridays when the allowance will be up to 7 hours providing always that where the actual hours worked are in excess of the minimum period less breakdown time, the actual hours worked shall be chargeable. Idle time for this purpose shall be treated as actual working time. The minimum Working Week of 39 hours shall be reduced by 8 hours Monday to Thursday and 7 hours Friday for each Holiday Period occurring in such Working Week, provided that the Plant is not in use during such Holiday Period.
22. “ALL-IN” RATES
Where “All-In” rates are charged by agreement the minimum period shall be as defined in the Contract and in accordance with the hire rates and terms contained therein, subject to the provisions of clause 26.
23. COMMENCEMENT AND TERMINATION OF CONTRACT (TRANSPORT OF PLANT)
(a) The Hire Period shall commence from the time when the Plant leaves the
Owner’s depot or place where last employed and shall continue until the Plant is received back at the Owner’s named depot or other agreed location but an allowance shall be made of not more than one day’s hire charge each way for travelling time. If the Plant is used on the day of travelling, full hire rates shall be paid for the period of use on that day. If more than one day is properly and unavoidably occupied in transporting the Plant, a hire charge at idle time rates shall be payable for such extra time, provided that where Plant is hired for a total period of less than one Working Week, the full hire rate shall be paid from the date of despatch to the date of return to the Owner’s named depot or other agreed location.
(b) If the Plant is not made available for collection as agreed between the parties,
such Plant shall be deemed with immediate effect to be placed back on hire. The Hirer shall be responsible for the safekeeping of the Plant in accordance with clause 13, and for all the reasonable costs and expenses incurred by the Owner in seeking to collect such Plant.
(c) Upon the completion of the Hire Period, the Hirer shall clean and where
necessary, decontaminate the Plant. All fuel and contaminates will be removed from bunds, storage tanks and bowsers. The Hirer shall be liable for any costs, liabilities and expenses incurred by the Owner should the Hirer fail to comply with this clause.
24. HIRER’S LIABILITY DURING THE NOTICE OF TERMINATION OF CONTRACT
a) Where the Hire Period is indeterminate or having been defined becomes
indeterminate the Contract shall be terminable by seven days notice in writing given by either party to the other except in cases where the Plant has been lost or damaged. Notwithstanding that the Owner may have agreed to accept less than 7 days notice of termination, the Hirer’s obligations under clause 13 shall continue until the Plant is returned to the Owner in accordance with clause 31 or until the Owner has collected the Plant within the 7 days following the acceptance of short notice. Oral notice given by the Hirer to the Owner’s driver or operator shall not be deemed to constitute compliance with the provisions of this clause.
b) Without prejudice to clause 24(a), should the Hirer fail to make the Plant available
for collection by the Owner before the end of the 7 day notice, the Hirer’s obligations under clause 13 shall continue for a further 3 days or until such time as the Plant is made available for collection and the Owner has collected the Plant. For the avoidance of doubt, where the Hirer gives a notice pursuant to clause 24(a) but subsequently and with the consent of the Owner, withdraws such notice, the obligations of clause 13 shall continue to apply and the requirements of clause 24 will apply to any later termination of the Contract.
c) If the Hirer terminates the Contract before the Hire Period commences, then
the Hirer is liable for all reasonable costs and charges incurred by the Owner or to which the Owner is committed at the time of termination.
25. IDLE TIME
When the Plant is prevented from working for a complete Working Week, the hire charges shall be two thirds of the hire rate or such other idle time rate as is agreed in writing by the Owner for the period during which the Plant is not in use. If the Plant works for any time during the Working Day then the whole of that Working Day shall be charged as working time. In any case no period less than one Working Day shall be reckoned as idle time save for as provided for in clause 18(e). Where an “All-In” rate is charged, idle time is calculated on the machine element only. Full rate will be charged for the operator.
26. WAGES AND OTHER CHARGEABLE ITEMS RELATING TO DRIVERS AND OPERATORS OF PLANT
All chargeable items shall be paid by the Hirer at the rates set out in the Contract save that any subsequent increases before and / or during the Hire Period arising from awards under any wage agreements and / or from increases in the Owner’s statutory contribution shall be charged as additions at cost by the Owner and shall be admitted and paid by the Hirer.
27. TRAVELLING TIME AND FARES
Travelling time, fares and similar expenses for drivers, operators and any person supplied by the Owner, incurred at the beginning and end of the Hire Period and where appropriate return fare of the driver, operator and any person supplied by the Owner to his home will be chargeable at cost. No charge shall be made by the Owner for any such expenses incurred by other employees of the Owner for the purpose of servicing, repair or maintenance of Plant, unless necessitated by the Hirer’s negligence, misdirection or misuse of the Plant.
28. FUEL, OIL AND GREASE
Fuel, oil and grease shall, when supplied by the Owner, be charged at net cost or an agreed estimate of net cost, and when supplied by the Hirer, shall be of a grade or type specified by the Owner. The Hirer shall be solely responsible for all damages, losses, costs and expenses incurred by the Owner if the Hirer uses the wrong fuel, oil or grease.
29. SHARPENING OF DRILLS/STEELS ETC.
The cost of re-sharpening or replacement of drill bits, blades and other ancillary items shall be borne by the Hirer.
30. OWNER’S NAME PLATES
The Hirer shall not remove, deface or cover up the Owner’s name plate or mark on the Plant indicating that it is his property, without the prior written permission of the Owner.
The Hirer shall pay the cost of and if required by the Owner, arrange transport of, the Plant from the Owner’s depot or other agreed location to the site and return to the Owner’s named depot or other agreed location on completion of the Hire Period.
32. GOVERNMENT REGULATIONS
a) The Hirer will be responsible for compliance with relevant regulations issued
by the Government or Local Authorities, including regulations under the Environmental Acts, Factories Acts, Health and Safety at Work, etc. Act and observance of the Road Traffic Acts should they apply, including the cost of road fund licences and any insurances made necessary thereby, save that if and during such time as the Plant is travelling, whether for full or part journey from Owner to site and site to Owner under its own power with a driver supplied by the Owner, the Owner and not the Hirer shall be responsible as aforesaid.
b) The Hirer shall indemnify the Owner against any charges or fines that the Owner
may become liable for as a result of the operation of the Plant during the Hire
33. PROTECTION OF OWNER’S RIGHTS
(a) The Hirer shall not re-hire, sell, mortgage, charge, pledge, part with possession
of or otherwise deal with the Plant except as provided under clause 15 and shall protect the same against distress, execution or seizure and shall indemnify the Owner against all losses, damage, costs, charges and expenses arising as a direct result of any failure to observe and perform this condition except in the event of Government requisition.
(b) The Owner may terminate the Contract forthwith by written notice to the Hirer if
one or more of the following events occur:
The Hirer defaults in punctual payment of any sum due to the Owner for hire
of Plant or other charges payable pursuant to these conditions;
The Hirer fails to observe and perform the terms and conditions of the
The Hirer suffers, or the Owner reasonably believes that the Hirer shall
suffer, any distress or execution to be levied against him;
The Hirer makes or proposes to make any arrangement with his creditors or
becomes insolvent within the meaning of Section 113 of the Housing
Grants, Construction and Regeneration Act 1996 or any amendment or
re-enactment thereof for the time being in force; or
The Hirer does or causes to be done or permit or suffer any act or thing
whereby the Owner’s rights in the Plant may be prejudiced or put into
(c) In the event of termination under sub-paragraph (b) above:
The Hirer must give the Owner or his agents, immediate unobstructed
access to recover the Plant.
The Owner shall be entitled to claim the hire charges outstanding as at the
date of termination of the hire under this clause and return transport charges under clause 31.
(d) The rights under sub-paragraph (b) and (c) above:
(i) May be exercised notwithstanding that the Owner may have waived some
previous default or matter of the same or a like nature.
(ii) Shall not affect the Owner’s right to claim damages for breach of Contract or
recover any sums due under the Contract as a debt.
(e) If the Hirer does not make payment of a sum by the final date on which payment
is due to be made, the Owner has the right to suspend performance of its obligations under the Contract. The right to suspend may not be exercised without first giving to the Hirer at least 7 days notice in writing of the Owner’s intention to suspend performance, stating the ground or grounds on which the Owner intends to suspend performance. The right to suspend performance will cease when the Hirer makes payment in full of the amount due.
34. CHANGES IN NORMAL WORKING WEEK
The foregoing provisions have been framed upon the basis of the Hirer working a 5-day week of 39 hours; it is hereby agreed that in the event of:
(a) there being any agreed change in the normal weekly hours in the industry in
which the Hirer is engaged or,
(b) the Contract being made with reference to a 5 day week of other than 39 hours.
Clauses 1(h) and (i), 18(c) and (d), 20 and (in regard to breakdown allowance and reduction for statutory holidays) 21 shall be deemed to be modified conformably and in the event of an alteration in the normal weekly working hours in the said industry the “Hire Rates and Terms” of Plant hired for a minimum weekly or daily period shall be varied pro rata.
35. DISPUTE RESOLUTION
(a) If the site is situated within the United Kingdom, then the court whose
jurisdiction covers the site will have exclusive jurisdiction and interpretation of the law for this Contract. If the original site is not situated within the United Kingdom, then the relevant jurisdiction and interpretation of the law of the Contract will be governed by the country where the Owner’s head office is located.
(b) Both parties to the Contract have a right to refer any difference or dispute arising
under or in connection with the Contract to adjudication and the procedure set out
in Part 1 of the Scheme for Construction Contracts (England and Wales) Regulations 1998 (or any amendment or re-enactment thereof for the time being in force) will apply. The person (if any) specified in the Contract to act as adjudicator may be named in the Offer. The specified nominating body to select adjudicators shall be the Construction Plant-hire Association acting by its President or Chief Executive for the time being. .
(c) The Owner and the Hirer shall comply forthwith with any decision of the
adjudicator; and shall submit to summary judgment and enforcement (and / or, under Scots law, shall consent to a motion for summary decree and submit to enforcement) in respect of all such decisions; in each case, without any defence, set-off, counterclaim, abatement or deduction. Where, under Scots law, the Owner, the Hirer, or the adjudicator, wishes to register a decision of the adjudicator for execution in the Books of Council and Session, any other party shall, on being requested to do so, forthwith consent to such registration by subscribing the decision before a witness.
(d) In the event of an unpaid account or disputed account, we will instruct our appointed debt recovery agents/solicitors to proceed with the necessary course of action to retrieve any monies due to our Company without prior consent from the customer. Only information held that is relevant to the matter in hand will be passed to our appointed third party agents.
36. LATE PAYMENTS
The Owner reserves the right to charge the Hirer for the late payment of any outstanding invoices under the Late Payment of Commercial Debts (Interest) Act 1998, or any subsequent legislation.
If any of these clauses are held to be unlawful, void or unenforceable, then that clause will be deemed severable and will not affect the validity and enforceability of the remaining clauses, to the extent permitted by law.